The Office of Export Controls provides general awareness information about export control compliance through a variety of mechanisms, including this website. Other outreach activities include, but are not limited to, the following:
- an email to all new employees and rehires during their first month of employment;
- procurement specific information as part of the required annual P-card training provided by Procurement Services;
- updates at the Research Administrator Forums organized by the Office of Sponsored Programs (OSP);
- content embedded in various training courses and programs offered by the Finance Outreach and Compliance group;
- guest lectures in university courses, departmental meetings, and other venues;
- targeted outreach to faculty, staff and students in areas where they are likely to encounter controlled items and information;
- pamphlets for distribution at university events; and
- briefings to University executive management.
training through the Export Compliance course provided by the Collaborative Institutional Training Initiative (CITI) (see below for access instructions and module descriptions), modules recommended to specific user groups as follows:
- faculty - modules 1,2,3,10 (modules 7 and 11 also strongly encouraged)
- research administrators - modules 1,4,10 and 11 (for central research/grant administrators and contract negotiators); modules 1,6,10,11 (for departmental research administrators)
- Procurement staff - modules 1,6,7,8,11
- Human Resources staff - modules 1,6,10,11
- International Studies office staff - modules 1,6,9,10,11
- Environmental Health and Safety staff - modules 1,5,6,7,8,11
- finance staff - modules 1,6
Please contact the Office of Export Controls at firstname.lastname@example.org; or by contacting a member of the Export Controls team (Contacts) directly to request a customized presentation on export control compliance issues for your department, group or class.
All personnel listed on a Technology Control Plan must complete a formal export control training program. Currently the Office of Export Controls (OEC) requires either completion of the online program offered by the Collaborative Institutional Training Initiative (CITI) or a customized in-person session conducted by a member of OEC. For personnel listed on a TCP choosing to complete their required training by means of the CITI Export Compliance course, modules 1,2,3,7,10, and 11 are required. Module 5 is also required if biologics, toxins or chemicals are listed on the TCP. Once all of the required modules have been taken a pdf copy of the completion certificate must be emailed to email@example.com , copying the TCP Responsible Person, before the individual will be allowed to work on the TCP project. The CITI Export Compliance course is available to any interested UVA faculty, staff, or students.
Please use the following instructions to access the CITI Export Compliance course:
New CITI Users
- select the "Register Here" link on the CITI homepage (http://www.citiprogram.org);
- Enter "University of Virginia" in the field for "select your organization affiliation." Then complete the remaining required registration fields.
- the CITI registration system will take you through several administrative screens including one where you can select the course(s) you wish to take;
- select the Export Compliance course;
- once you complete your enrollment you will automatically be taken to the Main Menu screen; and
- you can then begin taking the course or log-out and take the course modules at your convenience.
Current CITI Users
- log-in as usual on the CITI homepage (http://www.citiprogram.org);
- from the Main Menu screen select "Add a course or update your learner groups for the University of Virginia";
- select the Export Compliance course; and
- take the course modules at your convenience.
The CITI Export Compliance course is comprised of eleven modules: (1) Introduction to Export Compliance; (2) Export Compliance for Researchers: Part I; (3) Export Compliance for Researchers: Part II; (4) Export Compliance for Research Administrators; (5) Export Compliance and Biosafety; (6) Export Compliance for Operational Departments; (7) Export Compliance for International Shipping; (8) Export Compliance and Purchasing; (9) Export Compliance and International and Foreign Waters; (10) Export Compliance and Collaborations; and (11) Export Compliance and United States Sanctions Programs.. Each module has its own quiz that must be completed, but you do not need to complete all modules in a single session. The system will not save your quiz responses if you exit the system before completing a quiz; however, you can take the quiz as many times as necessary to achieve a passing score. Once you've achieved a passing score do not re-enter that quiz or the system will erase your previous score. Please email a copy of your completion report to firstname.lastname@example.org with a copy to the TCP Responsible Person if the course is being taken to fulfill TCP requirements.
Introduction to Export Controls at the University of Virginia
The pdf linked HERE is to the slides used to introduce US Export controls and the role of the Office of Export Controls to an audience of research administrators from a variety of UVA departments and schools. While these slides provide a basic introduction it does not fulfill the training requirement for personnel on a TCP and does not substitute for in-person training relevant to your area of research or administrative responsibilities. Please contact the Office of Export Controls at email@example.com or by phone (see Contacts page) with specific questions or to arrange a customized training event for people in your area.