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    Mission

    The Office of Export Controls is committed to identifying research and educational activities, projects, and programs that are subject to export control or santction restrictions and ensuring that they are conducted in compliance with applicable requirements. Our goal is to provide timely and accurate information and support for University activities subject to export control or sanction requirements; this assistance includes but is not limited to requesting licenses, commodity jurisdictions or classifications, and technology control plan development. Customized training programs and consultations on any University activity that may be subject to export control or sanction requirements is also provided.

MISSION

The Office of Export Controls is committed to identifying research and educational activities, projects, and programs that are subject to export control restrictions and ensuring that they are conducted in compliance with applicable requirements. Our goal is to provide timely and accurate information and support for all University activities subject to export control or sanction requirements including, but not limited to, the submission of export license applications, commodity jurisdiction and classification requests, and the development of technology control plans. Access to general information and training materials are available on this website and customized training and consultations are available upon request.

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Office Overview

The Office of Export Controls was created in 2010 as part of the Office of Sponsored Programs but moved to Finance Outreach and Compliance when that group was formed in January 2015.  The current organizational structure better reflects the broad potential applicability of the export control and sanction regulations which may impact international travel, financial transactions, clinical or research sample exchanges, vendor agreements, non-sponsored research/scholarship activities, instructional and service activities as well as sponsored research.

What are Export Controls?

Export Controls are Federal laws intended to protect U.S. economic and national security interests and to support U.S. foreign policy initiatives.  They do this by placing restrictions or controls (review and approval requirements) on the provision of items, information and services to foreign destinations and foreign nationals in the U.S.  The University of Virginia, like all U.S. companies and individuals, is subject to U.S. export controls and to the large fines and penalties that can be assessed as a result of violations.  Individual, as well as institutional, liability exists for export control or sanctions violations.  These requirements impact a variety of University research and educational activities and programs.  The following brochures provide brief introductions to some of the typical areas of concern for universities:

Additional information and links to associated forms can be found on the Procedures page of this website. You may contact the Office of Export Controls for assistance by sending an email to export-controls@virginia.edu or by contacting a member of the Export Controls team (Contact).  

The executive management of the University of Virginia is strongly committed to compliance with U.S. export control regulations as evidenced by the creation and support of this office; institutional policy (FIN-043); and registration with applicable federal agencies.  The Office of Export Controls is tasked with providing guidance for University compliance with the following Federal export control regulations:

  • International Traffic in Arms Regulations (ITAR) - Department of State, Directorate of Defense Trade Controls
  • Export Administration Regulations (EAR) - Department of Commerce, Bureau of Industry and Security
  • Embargoes and Trade Sanction Regulations - Department of the Treasury, Office of Foreign Assets Control

A number of other Federal agencies exist which also have export control administration and enforcement authority; click HERE for a list of some additional agencies that may regulate the export of research samples, supplies, technology and equipment. While the Office of Export Controls ("OEC") is not specifically tasked with compliance oversight for these regulations, we will provide informal guidance regarding licensing requirements and put you in touch with the UVA or government personnel that can provide additional assistance.

Policy

The University of Virginia policy on export controls is set forth in the University of Virginia Policy Directory as FIN-043.  The University discourages any restriction on the ability of its students, faculty and staff to communicate unclassified information to any individuals, including foreign nationals and institutions, engaged in research at the University or in the international community of scholars. However, faculty are not prohibited from accepting restrictions; those wishing to engage in controlled activities must assist the University in preventing unauthorized disclosures and exports. Because export controls place restrictions on the dissemination of information and on access by foreign nationals in the U.S. as well as transfers abroad, the University has determined that projects proposing to use or produce controlled technology require special review and authorization to ensure that they will not interfere with the University’s mission.

The Office of Export Controls shall be the University’s principal point of contact for agencies with regulatory or enforcement authority under the export control regulations.

Reporting Methods

We encourage you to report any export or sanction compliance concerns or violations to export-controls@virginia.edu or by contacting a member of the Export Controls team (Contacts).  Alternatively you may make a report to Internal Audit (434-924-4110).  Annonymous reporting is available via the State Fraud Hotline (1-800-723-1615).  The University of Virginia is committed to and complies with all applicable State and Federal Whistleblower Protection laws and regulations.