The University's export control policy (FIN-043) requires that all exports of UVA-owned devices, software and information that is not publicly available be authorized by the OEC, Additionally, international travel is subject to the University Policy on Faculty and Staff International Travel and requires registration. Faculty and staff are required to register their professional international travel through the University's international travel registry maintained by the International Studies Office, in order to facilitate University assistance if the need arises. As a part of that process, handcarrying University equipment on international travel is subject to review and approval. A Temporary Export Request Form must be completed and reviewed by OEC prior to international travel with Universtity equipment.
Generally speaking you can take UVA-owned laptops and other similar devices and installed software subject to the Export Administration Regulations (EAR) to most countries for up to a year under license exception TMP provided that the devices remain in your effective control and security precautions are taken to prevent unauthorized access to software. License exception TMP may also be used to authorize the export of "technology" (the EAR's term for non-public technical information pertaining to an EAR controlled device or software) but in this case, the University must document that the technology is specifically needed for the performance of your work abroad. Note: Encryption software (software specifically for encryption, not software that contains ancillary encryption functionality) is treated differently from other software and must be specifically identified on the form.
License exception TMP may not be used to take UVA-owned devices, installed software, or technology to Cuba, Iran, North Korea, Sudan or Syria. It is not that you cannot take such items to these countries, but rather that it will require a license or other authorization from the US Government. Reminder: All activities in or involving parties located in sanctioned countries must be reviewed and authorized by the OEC; to facilitate the review process please submit the Sanctioned Country Review Request form.
License exception TMP is not available for devices, software or information subject to other export control regulations, e.g., the International Traffic in Arms Regulations, Drug Enforcement Agency, or the nuclear regulations administered by the Department of Energy or Nuclear Regulatory Commission. Again, it is not that you cannot take such items out of the US but rather that different rules apply. A license is generally required under these other export control regulations.
The OEC can apply for any export licneses necessary to support your University activities, but depending on the Government agency involved application processing can take weeks or months; please plan accordingly.