Procedures

The Univeristy of Virginia's best tools for ensuring compliance with U.S. export control laws and regulations are to 1) keep controlled information and materials that would require a license for use by foreign nationals off Grounds; and 2) ensure that all physical exports from the U.S. are appropriately screened, and when necessary licensed. However, the University has determine that it may be appropriate to accept controlled information or materials that would require a license for use by foreign nationals on Grounds in some instances. When an individual wishes to accept export controlled information or materials they must obtain the concurrence of their department chair, dean, and the Vice President for Research or Provost, as appropriate; all requests are evaluated on a case-by-case basis.

Export Compliance Management Program

When the University determines that allowing controlled items or information on Grounds or performing licensable services is consistent with the mission of the institution a strong export compliance management program (ECMP) is essential to assure continuing compliance with regulatory requirements. The Office of Export Controls is not responsible for deciding what activities the University will support, rather it is our responsibility to assist University personnel with export control and licensing requirements to support those activities. Obviously this support only extends to what is permitted or allowable under the applicable laws and regulations.

Although much of the information for our ECMP is available on this website, the Office of Export Controls has created an ECMP Manual to formalize the processes and procedures the University has implemented to assure compliance with U.S. export control requirements and the University's export control policy (FIN-043).

Any questions, comments or concerns related to ECMP or export controls more generally should be directed to the Office of Export Controls at export-controls@virginia.edu or by conacting a member of the Export Controls team directly (Contacts).